E-Management Knowledge: Organizational Best Practice

Background of the study

E-management knowledge is an organizational best practice currently becoming common in application. The system provides superior administrative guidelines that are cost efficient and effective. Evidently, e-management is a conventional administration practice that embraces modern information systems and knowledge-based capacities to facilitate superior coordination of activities in institutions. Institutions with strong growth orientation are under obligation to adopt the system due to its relevance especially in the current competitive environment where IT enabled systems are used to propel the realization of sound performance (Soliman 2001, p. 538). Effective achievement of competitive advantage requires the adoption of clear-cut policies that are ideological with an aim of advancing individuals knowledge on diverse issues for example commercial engagement.

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Researchers concur that e-management remains a modern concept that holds the capacity to revolutionize operations in various business units in institutions. It provides pertinent incentives that aid coordination and communication in institutions that foster timely decision making and execution of activities based on quality ideals. It is imperative to note that institutions are currently managing their resources including allocation of tasks by the use of e-administration system. The system is making the world a global village since it advances coordination in institutions despite their geographical variances. The concept is hailed by enabling superior coordination and policy formulation in companies with international networks. Indeed, coordination of activities in the international companies is currently becoming easy due to the introduction of the noble technology.

In U.S., the authorities are emphasizing on the adoption of the new system of administration that eradicate unwarranted bureaucracies that hampers timely delivery of quality services to consumers. The government recognizes the role of e-system of knowledge administration station stating that it remains a viable approach that influences economic growth. Imperatively, e-system of administration seeks to propel economic growth in various institutions including nations GDP (Soliman 1998, p. 810). Nations and individuals who want to record superior performance must adopt effective administration processes. This is to ensure superior administration of resources that define excellence. Research shows that Inferior management of resources especially the human resource capital (HRC) lead to dismal performance in institutions. That is human resource capital form the integral performance determinant since they coordinate production activities in institutions.

Principally, to achieve superior e-management individuals must be knowledgeable on diverse issues that influence the achievement of the benefits of the electronic system of administration. Knowledge is achievable through systematic training and learning that individuals should adopt to enhance their technological prowess. This is to ensure that the use of e-system serves its intended purpose through superior understanding. It is pointless to integrate the system in institutions with individuals who do not have the requisite knowledge on how the system works. IT enabled systems are complicated machines to use especially by semi literate individuals with limited understanding (Soliman & Youssef 2003, p. 546). Therefore, it is significant for institutions to ensure that their employees understand the system due to its imperativeness in propelling exemplary performance.

They are keen to integrate the new systems of administration that are more promising and sustainable. Institutions in diverse nations are also engaged in the process of training their employees to get acquainted with the modern operating techniques to boost the realization of quality output under the system. Although the system remains a central performance driver, its noble intentions cannot be achieved with minimal knowledge or education. Knowledge is power and anyone who holds its bears a powerful tool that is required to aid innovation and creativity with an aim of performance acceleration. The technology is being embraced in the developed nations with other nations also picking up the concept that is regarded as a major performance tool. States like Japan and the US recognizes the system as a best practice that is set to improve production in diverse business units. The authorities in the states are consistently getting engaged in high powered deliberations with an aim to revolutionize their operating systems. This paper gives an assessment of e-management knowledge system that is a critical element in steering superior development and administration of resources (Soliman 2001, p. 538).

Purpose of the Study

This study presents credible information on the imperativeness of e-management system and knowledge that are crucial growth elements adoptable by administrators. The report is purposely delivered to enable policy makers to understand the significance of these elements in ensuring superior performance in institutions. Indeed, e-management is a concept that promotes efficiency in service delivery in institutions. It sets the pace for exemplary performance that is crucial for the achievement of set goals. Managers are under obligation to administer and coordinate utilization of resources in institutions to ensure optimal results. As such, they require proper knowledge and guideline on the appropriate measures worth adoption to facilitate advanced administration of resources.

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Scholars and economists assert that economic resources are increasingly becoming scarce in supply hence requires optimal usage and administration to avert wastage (Soliman 2001, p. 538). This explains the need for the information contained in the study that emphasizes on the best management practice that seeks to facilitate excellent performance. The study is to enable policy makers to formulate policies that are performance oriented with an aim to streamline operations in various institutions. Therefore, the study holds relevance in ensuring growth and effective administration of resources especially human resource capital that requires consistent supervision. It will also facilitate the awareness on the significance of knowledge acquisition that influences growth.

E-management, knowledge and characteristics

As noted, e-management is a concept, whose application is gaining popularity in the current institutional setting due to its flexibility. The concept presents administrators with wide rage of supervisory incentives that fosters effectiveness and efficiency in coordinating institutional affairs. E-management can be defined as the electronic administration system that facilitates the harmonization and supervision of core business activities (Cairncross 2000, p. 357). Since administration appertains organizing, coordinating, control, and allocation of resources, the system assumes the duties with great ease through systematical programmed software’s. The software’s provide administrators with credible coordination and performance assessment potentials that enhance accuracy and timely execution of activities. Rancour (2005, p. 20) noted that e-management knowledge is an administration system where authorities adopt the usage of IT enabled programs to execute daily supervisory activities.

The system aids scheduling of the activities and communication between stakeholders that foster creativity through effective sharing of ideas. It is proper to note that e-management is purposely meant to support coordination and distribution of resources that drives core business activities in institutions. In particular, the system is used for effective administration of the human capital that forms the integral resource in the institutions. It enables multinational companies to administer the activities of their human resource individuals and distribution of work. That is, the system enables the development of electronic meeting system that is cost efficient since deliberations can be held faster and timely through its application. This only requires stakeholders to install the requisite infrastructure that are compatible for specific purpose. The system has been hailed for this incentive that it provide to the institutions since top leaders currently do not need to travel long distances to have meetings.

The system also facilitates communication that is principal in the realization of exemplary performance. It provides superior feedback mechanism that enables institutions to engage their stakeholders with an aim of establishing their satisfactory levels with the services that are rendered (Soliman 2001, p. 538). This facilitate formulation of adjustment policies incase of complains and collection of various ideas that may lead to new product development that remains a competitive tool. Such information is crucial in ensuring the development of unique and relevant policies that hold the capacity to revolutionize performance.

The pursuit for effective human resource administration and sharing of knowledge that is integral in development has been long awaited. However, the advent of the new technology and the knowledge based system is providing glimmer of hope through its systematic processes that are reliable. According to Rancour (2005, p. 26) administration and development of amicable procedures to engage employees or stakeholders of multinational companies with an aim to share knowledge on various development matters has been an up hill task. This is due to the expensive nature of organizing physical deliberations and engagements. To achieve superior performance innovation and creativity in service delivery is fundamental to ensure production of satisfactory items that presents unique features as required by the customers. It is the responsibility of the administrators in institutions to understand the needs of the stakeholders and design amicable policies that are collectively generated to meet stakeholder expectations.

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The policies should be ideological, growth oriented and socially acceptable. This is to ensure pursuance of common goals based on the mission statement. In the present world IT, enabled systems are the modern infrastructural facilities that are cited as effective drivers in vibrant economic settings. They hold the capacity to enhance sales, productivity, and distribution of resources and supervision of how the activities are executed (Soliman 2001, p. 538). This ensures that every activity within the value chain conforms to the expected standards of quality as depicted under the quality assurance (QA) guideline.

Assessment of knowledge

Indeed, the prospects of e-administration cannot be achieved without proper knowledge on basic ideals of its operation. IT enabled systems requires immense proficiency and understanding to facilitate the effectiveness of the information that is conveyed. Although, institution s has been installing the system, training of their employees to be knowledgeable on the use of the infrastructure is not up to date (Business Editors 2000, p. 1). There is gross laxity in the training sector that threatens to erode the concepts noble ideals. Knowledge has been defined by various scholars and present diverse interpretation depending on the individuals understanding. Essentially, knowledge can be defined simply as “training” while other scholar’s states that it is the “acquisition of new idea” from well advance persons with distinguished experience in some field of operation. Companies are currently banging a lot on knowledge management to advance trading engagement.

Managers assert that effective e-administration is not achievable without superior training of the employees. They state that knowledge assessment is an integral part of ensuring the realization of best performance in institutions through e-system of operation. Therefore, e-management and knowledge cannot be separated and the two concepts cannot operate effectively in isolation (Soliman 2001, p. 538). Institutions that are deficient of one of the element are bound to record immense failure in their operation. Ideally, knowledge management involves connecting individuals with particular expertise in certain fields of operation with those that have inferior prowess in the specific areas. This is to aid superior exchange of ideas and to train individuals effectively to boost their understanding on diverse issues. Scholars asserted that knowledge is characterized with continuous learning and innovation through which individuals get new ideas of operation.

It is an imperative element since its continuity is based on the fact that there are consistent changes in the environment that is prompted with the need for holistic satisfaction. Adaption to the new system of operation requires continuous training and development in terms of professional knowhow to be effective. Currently, companies need workers to share ideas and collaborate effectively to aid the attainment of innovative operating guidelines. This is achievable through conversion of personal knowledge into institutional knowledge to boost productivity and the use of ICT systems.

Tu et al. (2001, p. 27) indicates that institutions with undisputed performance embrace the use of ICT to manage and share ideas on diverse issues. It is recognized that idea shared hold the capacity to transform execution of activities. That is shared information hold some element of creativity if viewed with critical thought. Any information obtained from various individuals should be analyzed appropriately to enable their optimal utilization in advancing production (Guernsey 2009, p. 79) This explains the need for institutions with development consciousness to integrate conventional knowledge based system of operations for example e-management to boost coordination and sharing of ideas online (Soliman 2001, p. 538). It also facilitates superior data management system that is vital for confidentiality.

The role of knowledge in e-management

As indicated, knowledge is characterized by continuous learning and innovation that forms key elements with the potential to advance one’s adjustment to the ever changing technological sector where new systems of operation are under consistent production. This requires comprehensive acquisition of education that is a formative procedure through which knowledge is attained. Knowledge holds immense relevance and importance in fostering e-management. It enables development of superior understanding of various phenomena that drive e-administration. As noted by Guernsey (2009, P, 72) e-administration has detailed operating capacities that individuals must understand. Their understanding requires consistent learning that remains a credible formative approach that has stood the test of time. It is significant to note that institutions with inferior educated individuals cannot manage the use of IT enabled systems and record meaningful performance.

According to researchers, inferior knowledge in the field of ICT is detrimental to the institutional growth. They asserted that achievement of the innovative levels requires holistic growth professionally. In particular, knowledge based incentives contribute in ensuring effective understanding of various IT enabled system of operation. It also enable individuals to understand and interpret in an innovative manner the information conveyed by the use of e-administration system. Understanding and interpretation of conveyed concepts by the stakeholders in institutions is paramount for facilitating coordination, distribution and supervision of activities. This is critical since mediocre understanding of the content of the information conveyed may compromise coordination of activities in various departments.

Therefore, consistent training of employees is critical to ensure that they hold the capability to exhibit superior conceptualization of the data presented to them without physical guidance. Knowledge also advances sharing of ideas between stakeholders in institutions through systematic communication. Idea generation and interpretation requires pertinent conceptualization skills that are not misleading (Jackson 2003, p. 29). Effective sharing of transformative ideas is achievable through absolute understanding capacities that are devoid of unwarranted bottlenecks. This is achievable through constant training and learning. Therefore, the success of e-management system is as a result of superior knowledge with creative ideals (Soliman 2000, p. 45).

Significance of the e-management system

The electronic knowledge administration system is a critical element that holds the capacity to influence institution all performance. The concept provides immense significance in ensuring credibility in the service delivery in corporations due to the systems capacity. E-administration is a performance measure that is designed with superior software’s to advance operations in institutions. According to Jennex (2008, p. 89) e-system of management presents noble performance ideals that is development oriented and those administrators should integrate (Soliman & Youssef 1998, p. 886). Indeed, the system has made the world a global village since it enables coordination of activities especially in the multinational institutions that have wide range of network. It enhances communication, harmonization of activities and monitoring of employees as they execute their duties (Shaw 2003, P. 34). This has enabled administrators to reduce the cost of making physical appearance in various institutions to monitor work progress since the system provides effective supervisory procedures.

Consequently, the system is facilitating superior control of resources. For example, human resource capital is critical when individuals are assigned duties online. It also advances confidential and superior administration of employee data including other information. Categorically, the system is used in the trade industry to facilitate exchange and purchasing of products. It provides an electronic system for example the internet through which institutions are using to convey the information on their products. The system provides the requisite capacities to administer procurement, ordering and delivery services that build the stakeholder confidence.

E-system of operation and knowledge also advances innovation and development of new products that conforms to the current specifications of manufacturing. This is fundamental since innovation is crucial for advancing productivity and the realization of exemplary returns (Soliman 2001, p. 538). Efficiency is a factor that influences performance in diverse institutions. It is a factor that is achievable through adoption of modern techniques of operation in the institutions. Ideally, the concept of electronic enabled system has immense contribution in ensuring efficiency as presented. Therefore, administrators should integrate the e-systems of management to promote production in diverse facets of operation.

Conclusion

Indeed, e-management knowledge holds immense relevance in institutions (as a performance measure). It advances efficiency and effectiveness in service delivery. The system achieves this through facilitation of effective employee administration and allocation of duties. Employees in diverse institutions credit the system asserting that it has improved coordination and allocation of duties by their seniors. They state that the system provide convenient communication channels and has eradicated more commuting to attend meetings and board room deliberations. The deliberations can now be effected through the e-system that provides electronic meeting infrastructure, which does not require individual’s physical presence. It also ensures superior supervision of activities and employees since the system is integrated with relevant software(s) that enable one to monitor activities conveniently.

References

Business Editors 2000, Kadiri releases e-management application for total direct compensation planning and implementation, Web.

Cairncross, F 2000, Survey: E-management–inside the machine, Web.

Guernsey, G 2009. Integrated test and evaluation (T&E) management: The Information Mission Assessment Tool (IMAT) prototype, Union Institute and University.

Jackson, S 2003, Managing knowledge for sustained competitive advantage: designing strategies for effective human resource management, Jossey-Bass, San Francisco, CA.

Jennex, M 2008, Current issues in knowledge management, Information Science, Hershey, PA.

Rancour, T 2005, SH&E management systems & business integration. Professional Safety, vol. 50 no. 10, pp. 25-30.

Shaw, M 2003, E-business management integration of Web technologies with business models, Kluwer Academic, Boston, MA.

Soliman, F & Youssef, M 1998, The role of SAP software in business process re-engineering, International Journal of Operations & Production Management, vol. 18 no. 9, pp. 886-895.

Soliman, F & Youssef, M 2003, ‘Internet-based e-commerce and its impact on manufacturing and business operations’, Industrial Management + Data Systems, vol. 103 no. 8, pp. 546-552.

Soliman, F 1998, ‘Optimum level of process mapping and least cost business process re-engineering’, International Journal of Operations and Production Management, vol. 18 No. 5, pp. 810-16.

Soliman, F 2000, Strategic e-Commerce Case Studies, University of Technology Press, Sydney, AUS.

Soliman, F 2001, ‘The impact of some recent developments in e-business on the management of next generation manufacturing’, International Journal of Operations & Production Management, vol. 21 no. 5, pp. 538-564.

Tu, Q., Ragunathan, B & Ragunathan, T 2001, A path analytic study of the antecedents of organizational commitment of IS managers, Information Resources Management Journal, vol. 14 no. 3, pp. 27-36.

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